ZPXFW Blog

Exchange Mail Server - How to Filter Spam

Rising threat from spam emails raises the need to monitor and remove illegitimate messages, thus ensuring proper functioning of the MS Exchange system.

Mail spam has turned out to be one of the greatest threats for todays business world because they add trouble and cut down productivity. Thousands of deceptive and indecent e-mails are sent to companies in bulk on a daily basis. The term Spam is a commonly used jargon to explain promotional and undesirable e-mails. Spam is not an acronym, thus it doesn’t denote something. A spam e-mail is usually an e-mail with commercial content that is sent to thousands of recipients who never requested any kind of information from the person or organisation sending it.

Getting huge volume of unwanted commercial e-mails can significantly cost the individuals and businesses a lot of time and resources as they have to sort out the legitimate mails, removing the unsolicited messages and this process, at times, become very exhaustive and frustrating, thus hindering efficiency.

Getting rid of spam is a lengthy process, it hurts e-mail server performance and malevolent e-mails are a threat to network security Added to that, a company also risk that spam e-mails causes harm to systems and network that cannot be repaired which means disorder, work loss and increased costs.

The only guard against the threat from spam is professional asistance ensuring complete security and protection. Make sure your mail server is shielded properly to assure that every byte of passing data is filtered and blocked against spam. Typically, a server spam filter is a software application that scrutinizes the incoming messages, spotting spam on the basis of pre-determined configurations while detaching the unwanted e-mail so that it never reaches the users inbox. One of the often used mail servers is the Exchange Server developed by Microsoft, and this product from Microsoft makes core mail services fast and reliable.

Spam plugins can be a major help carrying out the filtering on an Exchange Server and preventing malware e-mail. Filtering spam at server level allows for an automatic spam dectection and removel process that occurs before spam reaches your internal network and internal computers Automating is a suggested task as it saves the personal computer, and time of users in addition to the network from damage which can lead to work loss and downtime.

No technology used to filter spam is perfect. Periodically a network administrator still needs to monitor all filtered mails to prevent that Microsoft Exchange does not block legitimate mails.